Achievement and Awards

Achievement & Awards

Province

Welcome to the 2020 Achievement & Awards petition submission cycle. The Achievement Year for consideration for awards is October 2019 thru September 2020. All petitions must be submitted online this year. No email or mailed in packets will be accepted.

You need to know that:

  • The Province Polemarch's Goals and Objectives will be used as a guide by the Achievements and Awards Committee in determining the evaluation criteria. The Province Polemarch's Goals and Objectives are mailed to all Chapters at the beginning of the Fraternity's fiscal year (October). The Goals and Objectives are established by the Grand Board of Directors. They include Guide Right, Social Action, National Headquarters Fund, Reclamation, etc.
  •  The size of the Chapter, its location, and financial status will be included in the criteria.
  • The Committee will determine the weights (points) for each criterion.
  • The Committee reserves the right not to present an award if no acceptable petitions are received.

Contact the Achievement & Awards Committee

Got Questions?

Direct all questions to the Achievement & Awards committee chairperson, Brother Dr. Bruce Copeland, (757) 478-6680,  Vice-Chairperson, Brother John Austin, Jr., (703) 209-9141, or email the committee at provinceaacommittee@epkapsi.org.

 

Information and Timeline

Committee Membership

  • A committee Membership form must be submitted electronically via Committee Membership Form
  • A membership form must be received by the Chairman no later than 5:00 PM, January 20, 2021.
  • One committee member per chapter.

Standards and Criteria

  • Petitions are now online and can be accessed by chapter polemarch and undergraduate chapter advisors at any time during the petition submission window.
  • Deadline to submit petitions, its supporting documents, and verification: March 7, 2021, 11:59 p.m., EST

Chapter Size

Chapter Size Alumni
Small 10 – 30
Medium 31 – 60
Large 61+ 		Chapter Size Undergraduate
Small 7-20
Medium 21-30
Large 31+

Fort Washington

Undergraduate Awards

  1. All petitions for academic awards must include verification from the academic institution’s registrar certifying the academic average, enrollment status, credits earned juxtaposed to credits required to earn the bachelor’s degree being pursued, and ALL other institutional certifications required for this award. All petitions for academic awards must also include verification from the Student Affairs/Greek Life Officer verifying the chapter’s membership roster according to the college/university’s records.
  2. Howard L. Tutman, Jr. Undergraduate Service Award (See Individual Awards).
  3. Monetary Individual Awards (See James Overton Academic Achievement Award).

Achievement and Awards Committee Meeting

  • The committee meeting is tentatively scheduled for January 31, 2021, via Zoom @ 7:30 p.m. EST.

General

  1. The Achievement Year for consideration for awards will be the preceding fiscal year (October 2019 thru September 2020).
  2. The Letter of Notification to all Chapters will be disseminated no later than December 2020.
  3. Chapter’s submissions must be submitted with supporting documentation or evidence where appropriate.
  4. The size of the Chapter, its location, and financial status will be included in the criteria.
  5. The Committee will determine the weights (points) for each criterion.
  6. The Committee reserves the right not to present an award if no acceptable petitions are received.

Award Categories

Individual Awards

The Chapter Brother of the Year Award will be presented to the brother selected by his Chapter as best typifying the Spirit of Brotherhood in Kappa Alpha Psi.

Each Chapter will select one (1) "BROTHER OF THE YEAR", whose name must be forwarded to the Achievement and Awards Committee Chairman.

The Individual Achievement Award will be presented to those brothers selected by their Chapter in recognition of outstanding accomplishments and contributions during the award year.

Accomplishments and contributions may be in Fraternity Service, Community Service, or Professional Service.

Chapters wishing to recognize the individual achievement of its members must submit the name(s) of the brother(s), their field of accomplishment, and a statement twenty-five (25) words or less describing that accomplishment.

These awards shall be limited to three sustaining per Chapter and must reach the Achievements and Awards Committee Chairman by the designated due date.

The Donald G. Murphy Memorial Military Achievement Award will be presented to one alumni and one undergraduate brother in the Eastern Province who has made significant military, fraternal, academic, and community service contributions and recognized accomplishments. The recipient of this award must be a financial member of the Province and in good standing in either the Arms Services or at his institution of higher learning.  The recipient’s military, fraternal, academic, and community service contributions and accomplishments must be of significance during active duty, reserve/guard, or ROTC duty.  The recipient must reside in the Eastern Province during the award year and be recommended by a chapter in the Eastern Province.  The alumni and undergraduate recipients will be selected by the Achievements and Awards Committee.  The award, consisting of an appropriately inscribed plaque and certificate, will be funded by the Eastern Province of Kappa Alpha Psi and presented at the Province Council.  The alumni and undergraduate recipients of this award will be forwarded to the Military and Veterans Affairs Commission for further evaluation in support of Grand Chapter awards.

The William L. Crump History Award will be presented to one alumni and one undergraduate brother who has written a research paper on some historical aspect of the Fraternity, detailing a person, chapter, or movement. If the research paper does not represent an original topic, it should at least demonstrate an authentic and enlightening contribution to the existing history of presenting a fresh perspective.

The research paper should include the following: (1) Descriptive Title, (2) Introduction, (3) Research and Results, (4) Observations, Discussions, Validation, (5) Conclusions, and (6) References/Sources. The resultant research paper shall be forwarded to the Achievements and Awards Committee for evaluation.

The Committee will select and forward the undergraduate and alumni research paper worthy of further review and analysis by the Grand Chapter’s William L. Crump Award Review Committee within two weeks following the Province Council. The Grand Chapter award recipients will receive a medal and certificate.

The Howard L. Tutman, Jr. Undergraduate Service Award will be presented to one Undergraduate brother in the Eastern Province currently in good financial standing, may not be under investigation or affiliated with a chapter under investigation by the fraternity/university/college, chaired or served on a committee in an exemplary capacity on any level of the fraternity, and/or may hold or have held an elected office/position on any level of the fraternity.

The award, consisting of an appropriately inscribed plaque and certificate, will be funded by the Eastern Province of Kappa Alpha Psi and presented at the Province Council.

The James Overton Academic Achievement Award will be presented to those Undergraduate Chapter brothers who have a grade point average of 3.0 or higher on a 4.0 system. Each Undergraduate Chapter Advisor must have the educational institution's Registrar to certify the name, earned credits, grade point average, and cumulative grade point average must be submitted to the Chairman, Achievements and Awards Committee by the designated due date.

A. Eligibility

  1. Brothers nominated must be certified by the registrar of their respective institutions as to proper enrollment and pursuing an undergraduate degree in the semester (Fall 2020) immediately preceding or following the Province Council (Spring 2021).
  2. Brothers' grade point average must be 3.00 or above on a 4.0 scale.
  3. Brothers nominated must be in good standing with the local Chapter, Province, and Grand Chapter as well as their own institutions. In addition, the Chapter must be in good standing.
  4. A $1,500 check will be awarded to the applicant with the highest grade point average who has also completed at least two full academic semesters (or 1/4 of the requirement for a Bachelor's Degree).
  5. The petition submitted to the Committee Chairman must have the university's official seal.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to the members of the Province Achievements and Awards Committee for review and decision.
  2. The Committee shall select the three top candidates with cumulative grade point averages above 3.00 for the three plaque awards. All other qualified applicants will receive a certificate.

C. Application Package

  1. The application emanates in the Chapter with a resolution approving the entry.
  2. The completed application form must be supported with documentation.

D. Areas to be judged

  1.  Grade point average.
  2. In the event of a tie, consideration shall be given to fraternity, college/university, and community involvement

E. The Award

  1. Suitable wood-based plaques appropriately inscribed 1st--gold; 2nd--silver; and 3rd--bronze.

The Linwood C. Hardmon Chapter Advisor of the Year Award will be presented to one Alumni brother in the Eastern Province who has made a significant impact and achievement as a Chapter Advisor. The recipient of this award must be a financial member of the Province. The Achievement and Awards Committee will select the awardee. The award, consisting of an appropriately inscribed plaque and certificate, will be funded by the Eastern Province of Kappa Alpha Psi and presented at the Province Council.

    1. Individual Impact Awards: Presented to brothers who have demonstrated outstanding support and contributions to Senior Kappas at the Province/Chapter levels as well as in the community. Chapters wishing to recognize the individual achievement of their members must submit the name of the brother and complete the form to support the below criteria. Selections will be made by the Awards and Achievements Committee based on the criteria below:
    2. Criteria: (1) Brother performed selfless events that directly contributed to the overall health and welfare of Senior Kappas at the Chapter and/or Province as well as seniors in the community; (2) Brother influence directly improved Senior Kappa participation at Province and Chapter events. This includes, but not limited to, improving Senior Kappa attendance at Province/Chapter meetings, planning and executing events that supported Senior Kappa activities at the Chapter and/or Province, and impacted seniors in the community.
    3. The awards are to be presented to the three (3) brothers (1st, 2nd, and 3rd place recipient); chapter size nor location will have an impact in the decision process. The award, consisting of an appropriately inscribed plaque, funded by the Eastern Province, and presented at the Province Council.

Chapter Awards

The W. Henry Greene Award will be presented to no more than one first, second, and third place Chapter in each of the categories:

  • small, 7-20 members;
  • medium, 21-30 members;
  • large, 31 and more members with the highest cumulative average for the Fall semester or quarter of the award school year.

Certificates will be presented to the second and third place Chapters for this award.   The undergraduate Chapter Advisor is requested to compile the data for the Chapter for which he serves as the advisor.  The steps to be followed in qualifying the Chapter for this award are:

  1. The university/college must confirm the average of each financial member of the Chapter for the current fall semester (Ending December 2020) of a quarter and for the Registrar to compute the cumulative average.
  2. In view of the confidentiality of academic records, this information can be acquired by securing permission from each Chapter brother for the GPA Release.

A. Eligibility

  1. The undergraduate chapter must have at least seven (7) members who are financial with the local Chapter, Province, and Grand Chapters of Kappa Alpha Psi Fraternity, Inc. at the time of filing the application.
  2. The undergraduate Chapter must be in good standing with both the Province and the Grand Chapter.
    1. The undergraduate Chapter must be in good standing with the college/university on whose campus it is located.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to each member of the Province Achievements and Awards Committee for review and decision.
  2. The Committee shall select no more than one undergraduate Chapter in each category: small (7-20 members); medium (21-30 members); and, large (31 and more members).

C. Application Package

  1. The application emanates in the Chapter and is forwarded to the Committee Chairman.
  2. The completed application form must be supported with documentation.
  3. Provide a summary statement (two pages maximum) of Chapter activities and involvement.

D. Areas to be judged

  1. The cumulative GRADE POINT AVERAGE of each member of the Chapter must be listed and the Chapter average shall be at least 2.80 on a 4.0 scale.
  2. In the event of a tie, extra meritorious Chapter and member involvement at the campus, community, Province, and National levels will be considered.

E. The Award

  1. A wood-based plaque with an appropriate inscription and a $1,500 check to be presented to the winner in each of the three categories at Province Council.

The I. W. E. Taylor Award will be presented to only one first, second, and third place undergraduate chapter in the small, medium, and large category whose activities for the award year are most representative of the precepts of Kappa Alpha Psi.

Selection of the recipients will be by ballot of the members of the Eastern Province Achievements and Awards Committee and based on the Province Polemarch's Goals and Objectives and the additional criteria contained in the application package.

A. Eligibility

  1. The Undergraduate Chapter must have at least seven (7) members who are financial with the local Chapter, Province, and Grand Chapters of Kappa Alpha Psi Fraternity, Inc. at the time of filing the application.
  2. The Undergraduate Chapter must be in good standing with both the Province and the Grand Chapter.
  3. The Undergraduate Chapter must be in good standing with the college/university on whose campus it is located.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to the members of the Province Achievements and Awards Committee for review and decision.
  2. The Committee shall select no more than one Undergraduate Chapter in each category: small, 7-20 members; medium, 21-30 members; and, large, 31, and more members. 

C. Application Package

  1. The application emanates in the Chapter with a resolution approving the entry;
  2. The completed application form(s) must be supported with documentation if necessary;
  3. Documentation to support the application may be official letters, printed programs, brochures, newspaper clippings, relevant documents, and pictures.

D. Areas to be judged: Applications should show the following:

  1. Chapter goals and objectives are developed and are a regular part of the Chapter's management planning;
  2. The Chapter's budget is consistent with the goals and objectives;
  3. An effective and viable Chapter Guide Right Program is ongoing;
  4. An effective and viable Chapter Membership Intake program exists (attach a copy of the most recent program and activities);
  5. National and Province programs of Kappa Alpha Psi are supported as an ongoing part of the Chapter's activities;
  6. Extra meritorious service to the campus community and the external civic community occurs;
  7. There is involvement in campus leadership and academic achievement of members;
  8. Chapter members hold appointive offices and/or elective positions within the Province or at the Grand Chapter level.
  9.  A relationship with a supporting Alumni Chapter that actively engages in the areas of fraternal business, altruism, and fraternalism.

E. The Award

  1. A wood-based plaque with appropriate inscription and a $1,000 check to be presented to the winner in each of the three categories. Certificates will be presented to the second and third place winner in each of the three categories.
  2. The awards will be presented at the Eastern Province Council.

The Chapter Reclamation Achievement Award will recognize the Alumni Chapters who have successfully reclaimed the greatest number of sustaining brothers during this timeframe.

A reclaimed member is any member who has become active after not complying with Article XXV Section 12 of the Constitution and Statues on all three levels for at least (4) four years.

  • The award for most reclaimed members will be based upon a percentage of chapter membership.

Criteria:

(1) A reclaimed brother is one who has not been in a “sustaining” category for 4 or more years;

(2) The reclaimed brother must be in Good Standing with the Grand Chapter,

(3) A minimum of three reclaimed brothers are required to be eligible for the award

(4) The Eastern Province Reclamation Committee Chairman will validate the roster of reclaimed brothers as confirmed by the membership database found at www.kappaalphapsi1911.com/.

These awards are to be presented to the first place Chapters in each of the following categories:

  • Small (10-30 members);
  • Medium (31-60 members);
  • Large (61 or more members).

The award, consisting of an appropriately inscribed plaque, will be funded by the Eastern Province of Kappa Alpha Psi and presented at the Eastern Province Council.

The William Thomas Carter Award will be presented to only one first, second, and third place alumni chapter in the small, medium, and large category whose activities for the award year are most representative of the precepts of Kappa Alpha Psi. Selection of the recipients will be by ballot of the members of the Eastern Province Achievements and Awards Committee and based on the Province Polemarch's Goals and Objectives and the additional criteria contained in the application package.

A. Eligibility

  1. The Chapter must have at least ten (10) members who are financial with the local Chapter, Province, and Grand Chapter at the time of filing the application.
  2. The chapter must be in good standing with both the Province and Grand Chapter.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to the Province Achievements and Awards Committee members for review and decision.
  2. The Committee shall select no more than one first, second, and third place Chapter in each of the categories: small, 10-30 members; medium, 31-60 members; and, large, 61 and more.

C. Application Package

  1. The completed application forms must be supported with documentation.

D. Areas to be judged: Applications must show the following: 

  1. Chapter goals and objectives are developed, and are a regular part of the Chapter's management planning;
  2. The Chapter's budget is consistent with the goals and objectives;
  3. An effective and viable Chapter Guide Right Program is ongoing;
  4. A relationship with a supporting undergraduate chapter that actively engages in the areas of fraternal business, altruism, and fraternalism.
  1. National and Province programs of Kappa Alpha Psi are supported as an ongoing part of the Chapter's activities;
  2. Extra meritorious service to the external civic community occurs;
  3. There is involvement in community leadership by one or more members;
  4. Chapter members hold appointive offices and/or elective positions within the Province or at the Grand Chapter level.

E. The Award

    1. A wood-based plaque with an appropriate inscription on a metal plate will be presented to the winner in each of the three categories. Certificates will be presented to the second and third place winner in each of the three categories.
    2. The awards will be presented at the Eastern Province Council.

 

Website of the Year Award will be presented to the first place alumni chapter in the small, medium, and large category whose activities for the award year are most representative of the precepts of Kappa Alpha Psi. Selection of the recipients will be chosen by the Achievement Committee.

Tiebreakers will be decided by the Eastern Province Director of Technology and the additional criteria contained in the application package. 

A. Eligibility

  1. The Chapter must have at least seven (7) undergraduate or ten (10) Alumni members who are financial with the local Chapter, Province, and Grand Chapter at the time of filing the application.
  2. The chapter must be in good standing with both the Province and Grand Chapter.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to the Province Achievements and Awards Committee members for review and decision.
  2. The Committee shall select no more than one first, second, and third place Chapter in each of the categories: small, 10-30 members; medium, 31-60 members; and, large, 61 and more.

C. Application Package

  1. The completed application form must be supported with an operational website.

D. Areas to be judged: Applications must show the following: 

  1. The website should be pleasing to the eye with a consistent layout from page to page.
  2. It should be easy for the user to navigate the website without resorting to using the browser's back and forward buttons.
  3. The website should include appropriate graphic ALT tags to support Accessibility.
  4. The website should be free of grammatical and spelling errors.
  5. The website is able to accommodate internal and external links when using common web browsers.
  6. Graphical representations are crisp, visually appealing, properly credited, and complement the website.
  7. The website is informative and is presented in an organized manner with content appropriately distributed.
  8. The website shows originality in design and implementation.
  9. The website should be interactive using polls, guest books, member forums, etc.

E. The Award

  1.  A wood-based plaque with an appropriate inscription on a metal plate will be presented to the winner in each of the three categories. Certificates will be presented to the second and third place winner in each of the three categories.
  2. The awards will be presented at the Eastern Province Council.

The Senior Kappa Chapter Award will be presented to the first place alumni chapter in the small, medium, and large category that has demonstrated exemplary support to the Eastern Province Senior Kappa/50 Year Brother Committee. The selection of the recipients will be chosen by the members of the Eastern Province Senior Kappa/50 Year Brother Committee.

This chapter award will be presented to the chapters that have demonstrated exemplary support to the Eastern Province Senior Kappa / 50 Year Brother Committee.

Chapters wishing to be recognized must complete the form to support the criteria below. Selections will be made by the Awards and Achievements Committee based on the criteria below:

  1. Criteria: (1) Has a Senior Kappa Committee Chairman; (2) Conduct events that specifically target Senior Kappa participation and involvement at the Chapter and/or Province levels. Events must be led/organized by the Senior Kappa Committee; (3) Timely submission of at least 3 quarterly reports to their respective Province committee representative
  2. These awards are to be presented to the first place chapter in the small, medium, and large categories. The award consists of an appropriately inscribed plaque, funded by the Eastern Province, and presented at the Province Council.

A. Eligibility

  1. The chapter must be in good standing with both the Province and Grand Chapter.

B. Process

  1. The application for this award must be approved in a formal meeting of the Chapter and forwarded to the Chairman, Eastern Province Senior Kappa/50 Year Brother Committee for review and decision.
  2. The Committee shall select the first place chapter in the small, medium, and large category.

C. Application Package

  1.  The application emanates in the Chapter and a transmittal letter from the Chapter Polemarch must be included in the package when sent to the members of the Senior Kappa/50 Year Brother Committee.
  2. The completed application forms must be supported with documentation.
  3. Documentation supporting the application may be official printed programs, brochures, newspaper clippings, relevant documents, and pictures, which may be returned on request. 

D. Areas to be judged: Applications must show the following: 

  1.  Conduct events that specifically target Senior Kappa participation and involvement.
  2. Events that are organized by the Senior Kappa Committee,
  3. Timely submission of a minimum of three quarterly reports to the respective Province Committee representative.

E. The Award

  1. A wood-based plaque with an appropriate inscription will be presented to the winner in each of the three categories.
  2. The awards will be presented at the Eastern Province Council.
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